A Typical Working Day In The Life Of A Virtual Assistant

West End Office: City Office: A Day within the lifetime of a VA Working just about as a enterprise assistant can provide a versatile and rewarding career for the best candidate, however are you aware what this role really entails? We spoke to Allison, an skilled digital assistant (VA), to break down a typical day supporting her clients. 6:30am: Although no day is similar, I usually try and sift through on-line news very first thing within the morning. As a lot of what I do contains consulting and market research for my clients, it’s extremely important that I keep abreast of any trends that would affect business. 7am: I take the time to take pleasure in a good breakfast before I begin work in my home workplace. I make sure that I maintain a bodily split between my work and residential life, although I am working at house. My office has been embellished with issues to encourage me, whereas my bed room offers a spot to loosen up and unwind. 8am: After breakfast, I make my way to my d esk and begin checking that all-encompassing inbox! Luckily as I now not work in a company environment, I don’t get slowed down by all the corporate mass communications. At the second plenty of what I do is journey related, which is where elements of a conventional private assistant role comes into being a VA. I make reservations and itineraries for my shoppers, which could embody something from reserving in a wine and dine expertise to organising a few rounds of golf. 9am: I usually attempt to schedule digital meetings within the morning so that if it requires urgent motion, I can do it later that day. As I work nearly, my conferences are held via Skype, however fortunately modern expertise means that file sharing, tracking conversations and meeting notes could be fast and easy. I can discover it quite lonely in my residence workplace, so I choose interacting by way of video call to really feel like a part of the human race! 10am: After my conferences, I can prioritise my work fo r the rest of the day. Working virtually means I should steadiness my tasks effectively. Normally, I work on a first in, first out foundation, nonetheless there are at all times exceptions in terms of pressing work. It additionally depends if that work has come from a client with whom I have an extended-standing relationship â€" I am pleased to fit them in the place essential. Knowing how lengthy getting ready a presentation will take me over putting together a sales report is one thing that has come from expertise, and it allows me to structure my day. A great VA will be capable of flip round an necessary deadline very quickly! 11am: Unfortunately, work from shoppers isn't at all times constant, which is why it’s necessary to tackle work the place you can and use your present purchasers to forge relationships with others. It’s also imperative you recognise your star clients and give them a cause to keep coming again! Today, I’m working on developing my relationships with my s maller purchasers by over-delivering and turning round their work shortly, as purchasers worth velocity and quality. You must work hard to build relationships, as you’re additionally building belief â€" when your shopper is on the opposite side of the world, you must work so much tougher to show to them that you can do the job efficiently and effectively. 12am: I spend a good amount of time surfing the net for all types of business news headlines, which frequently turns into market research, even when it isn’t on my to-do listing. As a VA, data is power, and many purchasers don’t get to do this themselves as a result of the time isn’t out there to them. 1pm: It’s lunchtime! I often take tea breaks at my desk throughout the day, nonetheless when I take time of lunch, imagine it or not, I get pleasure from hanging up washing exterior. Different strokes for various people I suppose, but I really appreciate having the liberty to stay at house in the course of the day. 2pm: One of my greatest clients is a resort and property firm in Portugal, so I find myself blocking out a while to seek the advice of on their marketing wants including gathering particulars, serving to create their online profile and managing reservations and bookings. 3pm: While I accomplished conventional PA tasks this morning, I’m now partaking my experience in enterprise and advertising, which goes above and beyond the role of a regular VA. I see my relationship with my purchasers as a partnership as I treat their business as my very own. I supply a sounding board for executives, including worth and validating their thoughts from a fresh angle. I find myself consulting on anything from gross sales to marketing technique, presentation to aggressive analysis. 4pm: I do a final verify of my e-mail, and because I’ve been on prime of communications throughout the day and responding accordingly, luckily my inbox hasn’t been flooded! As a virtual assistant you operate multiple mailbox, so managing this does take some savvy. 5:30pm: I finish my day by planning tomorrow’s tasks and I try to get ahead of those where possible to work smarter, not harder. With time you learn to flag for significance and tips on how to construction priorities properly â€" this can provide you plenty of time back. For me, it comes with expertise of getting worked across industries and with completely different executive profiles. 6:30pm: My work day ends at around 6:30pm, nevertheless I often work flexibly round specific tasks and deadlines and am in communication with people in different time zones, so being a VA means you have to decide to odd hours. In addition to this, if a last-minute task came via, I would drop everything and work late into the evening. Those conditions make me recognize a extra structured day like at present! 7pm: It’s essential to remain energetic and social if you’re working from residence, so either before or after work I regularly interact in health ses sions. Today I’m actually going to play a sport of girls’ doubles tennis, which makes for one of my favourite ways to add some bodily and human interplay to an otherwise digital day. If you’re on the lookout for a digital job, or would like to rent a virtual assistant, contact Tiger Virtual at our West End Office. Watch â€" Two VAs share their greatest-apply tips for working remotely Permanent Consultant, Bertie Siggers, interviews two skilled digital assistants about their ideas, so as to assist personal assistants with the transition to working remotely. They cowl: Their favorite know-how Staying motivated and productive while working from residence Their distant workspace Structuring their day Learning alternatives Creating boundaries Improving communication with their principals Their ideas for Read extra WATCH â€" Motivating Remote Teams Head of the Permanent Division in our West End office, Missy Shutt-Vine, interviews the Founder of Collaborative Future, Tessa Cooper, about sensible tips employers can use to make sure their groups stay productive and linked all through this era. Sign up for the latest office insights. Looking for a job Looking to recruit